Posted On: Jun 17, 2024 Author : EMC Tags :
From hosting corporate events to grandeur gatherings, choosing an ideal venue can be a tricky thing to work on. Especially when the place is Goa.
Goa has always been a hub of tourists and a place to explore a variety of things. By taking such instances into countability, it can be a totally new and artful experience to choose an ideal venue for a corporate event in Goa.
So the question comes, ‘How can one find an ideal venue for corporate events?’
So, here we have covered pointers that will help you find a suitable venue as per your requirements.
These tips will help you choose your ideal space that will not only resonate with your event but will also look after the needs of your guests.
1. Thorough Research
The most important thing in searching for an ideal venue lies in your research. Goa being a place of sunny and sandy beaches with an exquisite scenic view offers a variety of places both indoors and outdoors.
In such cases, thorough research can help you find a suitable place that matches your taste and requirements. It can be done either offline or online.
You can check about different locations online, read testimonials and find their reviews or can learn about them via peer networking and mouth publicity.
Pro-tip: Sit with an organised person and do proper research on everything online. A well-done research can simply help you find your ideal venue hassle-free.
2. Suitable Commercials
The next and most crucial step is to fix your suitable budget for the event. Try preparing it in advance before the event to avoid last-minute bookings.
Arrange an internal meeting to find out about your requirements and as per that fix a suitable commercial that can go well with the plan.
Make sure of what you need for the event as everything is charged accordingly. Look out for each option with careful attention to the details. Some venues provide only rooms and can charge more while some provide a comfortable space for the event and rooms for the guests, each comes with suitable pricing and directions. Check for the meals too as they charge extra along with some snacks and starters.
Pro-tip: Plan this 2 months prior as it will help you stay within your budget.
3. Location
This stage is vital as this decides the further ongoing process. As per your event, make down the list of the attendees. Some can be localities of Goa while some can be from other regions and places.
The location of your event should be ideal for your guests and easily accessible. If some of your guests are local then there’s no issue. But, if some are coming from different places, then for them, a location near the airport would suit them well.
Moreover, look for parking spaces and other suitable basic amenities which would be helpful for your guests.
If it’s a one-day event, then look for restrooms. If it’s a multiple-day event, then also look for some tourist attractions nearby that your guests can enjoy.
Pro-tip: Take the number of the manager to avoid last-minute hassle and stay in the loop.
EMC- Goa’s Premium Event Planner- From hosting conference meetings, themed events, and majestic celebrity events to trade shows and exhibitions, we have hosted successful events for top-notch brands in the past.
4. Type of Event
After confirming the perfect location, pick the type of event you want to host. It can be done either indoors or outdoors.
If you are planning your event between the months of June- October, then choosing an indoor space would be convenient because this is the period of heavy monsoon. Though Goa is a perfect spot for outdoor things, in between this duration, an indoor venue will be suitable for you.
Apart from these months, you can select an outdoor place for your guests which can become a virtual treat for them.
Look for appropriate seating availability that can accommodate your guests. Do registration before your event.
Pro-tip: Don’t forget to look for last-minute rain checks of weather.
5. Staff And Amenities
A dedicated staff with good communication and soft skills can be extremely helpful. Look out for people who have hosted similar events in the past as they would have a prominent experience for a likewise event.
Moreover, look for basic amenities that would be helpful for your guests and keep them at ease.
Pro-tip: Look for ideal venues that serve meals too.
6. Technical Availability
An event without tech support, who are we kidding? Every corporate conference involves the usage of technical support. Henceforth, check for this facility at the venue.
Look for the sound system, audio-visual types of equipment, and strong Wi-Fi, be in touch with your tech team for any backup support.
Pro-tip: Keep the generators ready in case of electricity issues.
By following these above guidelines, you can easily find an ideal venue for your corporate event.
